Timesheets Built Into Every Job
Full clock on/clock off across Appointments, Hire, Repairs and Manufacturing.
Geofencing, barcode sign-in and direct timesheet-to-invoice — all inside VS1 Cloud ERP.
Timesheets That Work Where Your Team Works
VS1 timesheets are not a separate module you bolt on — they are woven directly into the areas where your staff actually do their jobs. Every clock-on is linked to the right record automatically.
Clock On / Clock Off
Staff clock on and off directly against each job — from the VS1 interface or Mobile App. Every minute is captured against the correct appointment, hire, repair or manufacturing run.
Geofencing & Barcode
Detect when staff arrive on site via geofencing — automatically sending an SMS to notify the client they have arrived. Staff then manually clock on to the job. Alternatively, each employee scans their barcode to sign in — fast, accurate and no login required.
Timesheet to Invoice
Approved hours convert directly to billable line items on your invoice — no double-entry, no manual calculations, no missed hours. Every minute worked is correctly billed.
Integrated Across Modules
One timesheet system linked across Appointments, Hire, Repairs and Manufacturing. Labour costs and time data flow through the whole ERP — connecting jobs, costs and invoices automatically.
See VS1 Timesheets in Action
Watch how geofencing and clock on/clock off works in VS1 Cloud — from arriving on site to a completed time record against the job.
Timesheet Features Built for the Field
From automatic on-site detection to labour costs flowing straight into your invoice — VS1 timesheets remove every manual step from capturing staff time.
Clock On & Off
Every Job,
Every Time
Staff clock on and off directly inside VS1 against the job they are working on — whether that is a service appointment, a hire agreement, a repair job or a manufacturing run. The time entry is automatically linked to the correct record with no manual allocation needed.
Use the VS1 Mobile App for on-site clock-on, or barcode sign-in for fast, reliable identification at any workstation or depot.
- Clock on/off against any job type — appointments, hire, repairs, manufacturing.
- Barcode sign-in for fast, accurate employee identification.
- VS1 Mobile App clock-on for staff working in the field.
- Every time entry linked to the correct job record automatically.
Geofencing — Know When Staff Arrive On Site
VS1's geofencing uses location detection to know when a staff member arrives at a job site. When detected, it can automatically send an SMS to notify the client that staff have arrived on site.
Staff then manually clock on to the job from the VS1 Mobile App — keeping time records accurate and intentional. A complete audit trail of location and time is attached to every job.
- Geofencing auto-detects on-site arrival and sends an SMS notification to the client.
- Full location and time audit trail on every field job.
- Works seamlessly with VS1 Mobile App for field staff.
- Staff manually clock on to the job after arriving on site.
Timesheet to Invoice
Zero Re-Entry
Once a supervisor approves timesheet hours, those hours flow directly into the invoice for that job as billable line items. No re-keying, no manual calculation, no missed hours — the invoice reflects exactly what was worked.
This is particularly powerful for service businesses and construction — where labour is the primary cost and accurate billing directly impacts profitability.
- Approved hours become invoice line items in one click.
- Labour rates applied automatically from the job or employee record.
- Eliminates under-billing from forgotten or mis-allocated hours.
- Full audit trail from time worked to invoice line item.
Manufacturing Floor Timesheets
Track operator time directly against manufacturing jobs and production runs. Staff clock on to specific jobs on the factory floor — giving you accurate job costing, production efficiency data and real-time visibility of who is working on what at any moment.
Labour time captured in Manufacturing flows into job costing automatically, so your cost-of-production figures are always accurate without manual data collection.
- Clock on/off against specific manufacturing jobs and runs.
- Labour time flows directly into job costing records.
- Real-time visibility of operator activity across the factory floor.
- Accurate production efficiency data without manual data entry.
Advanced Timesheet Capabilities
Every detail designed to ensure accurate time capture, clean labour cost data and zero double-entry across your whole business.
Appointments Timesheets
Service staff clock on and off against each customer appointment. Capture travel time, on-site time and overtime — all linked to the appointment record and flowing directly into the service invoice.
- Clock on/off per appointment — travel and on-site time separate.
- Time entries linked to the customer and appointment record.
- Approved hours flow to the appointment invoice automatically.
Hire Timesheets
Record staff time linked to hire agreements and equipment delivery and collection runs. Labour costs are correctly allocated to each hire job so your profitability figures are always accurate.
- Clock on/off against each hire agreement.
- Delivery, collection and on-hire labour tracked separately.
- Labour costs flow into hire job costing automatically.
Repairs & Workshop Timesheets
Technicians log hours against repair and workshop jobs — warranty, billable and internal repairs tracked separately. Approved time flows directly into the repair invoice or job cost record.
- Clock on/off per repair job — billable vs internal separated.
- Workshop and field repair time tracked in one system.
- Approved hours flow to the repair invoice automatically.
Timesheet Approval Workflow
Supervisors review and approve timesheet entries before they flow into invoicing or payroll export. The approval workflow ensures accuracy at every step — no unapproved hours can become a billable charge.
- Supervisor approval required before hours become billable.
- Edit and correct timesheet entries before approval.
- Full approval audit trail — who approved what and when.
Mobile App Clock-On
Field staff use the VS1 Mobile App to clock on and off from anywhere — job sites, customer premises or remote locations. Time entries sync instantly to the job record in VS1 Cloud.
- Clock on/off from any iOS or Android device.
- GPS location recorded at clock-on and clock-off.
- Syncs instantly to the job record in VS1 Cloud.
Labour Cost Reporting
Real-time reports on labour costs by job, employee, department or date range. Know your true cost of labour on every job — and see which jobs are profitable before the invoice is raised.
- Labour cost reports by job, employee, team or period.
- Compare estimated vs actual labour on each job.
- Real-time data — no end-of-month catch-up reporting.
Why VS1 Timesheets Give You an Edge
Integrated timesheets are not just about saving admin time — they give you accurate job costs, tighter invoicing and real visibility of where your labour is going.
Never Miss a Billable Hour
When timesheets flow automatically into invoicing, every worked hour is captured and billed. No more forgotten overtime, no more hours lost to manual timesheet reconciliation at month end.
Accurate Job Costs in Real Time
Labour costs appear on the job record as soon as staff clock off. You know your true cost of each job while it is still in progress — not weeks later when the invoice has already been raised.
No Double Entry, Ever
One clock-on feeds timesheets, job costing and invoicing simultaneously. Your team enters time once — in the right place — and VS1 handles the rest across every connected module.
How VS1 Timesheets Connect Your Whole Operation
VS1 timesheets sit at the centre of your labour management — connecting the job, the time worked, the cost and the invoice in one unbroken chain. Unlike standalone timesheet apps, there is no import/export, no reconciliation and no risk of data falling through the cracks between systems.
VS1 Timesheets Help Your Business:
- Capture every hour worked across field, workshop, hire and manufacturing jobs.
- Use geofencing for on-site arrival detection and automatic SMS notifications to clients, with barcode or manual clock-on to start the time record.
- Convert approved timesheet hours to invoice line items in one click.
- See real-time labour costs on every job — before the invoice is raised.
- Give supervisors a simple approval workflow before hours become billable or exportable.
- Export timesheet data to Employment Hero for payroll processing without double-entry.
Related VS1 modules: Appointments, Hire, Repairs, Workshop, Manufacturing, Human Resources, Job Costing.
Timesheet FAQs
Common questions about VS1 Cloud's integrated timesheet, clock on/clock off and geofencing features.
Does VS1 have built-in timesheet software?
Yes. VS1 Cloud includes native timesheet management with clock on/clock off built directly into Appointments, Hire, Repairs and Manufacturing — no separate timesheet app required.
How does clock on/clock off work in VS1?
Staff clock on and off against specific jobs directly from VS1 or the VS1 Mobile App. Each time entry is automatically linked to the correct appointment, hire, repair or manufacturing job record.
Does VS1 support geofencing for timesheets?
Yes. VS1's geofencing detects when staff arrive at a job location and can automatically send an SMS to notify the client they have arrived on site. Staff then manually clock on to the job from the VS1 Mobile App.
Can timesheet hours convert directly to an invoice?
Yes. Once a supervisor approves timesheet hours, those hours flow directly into the invoice for that job as billable line items — no re-keying, no manual calculation and no missed hours.
Does VS1 integrate with payroll software?
VS1 manages timesheets natively. For payroll processing, VS1 integrates with Employment Hero — approved timesheets export directly for payroll without double-entry. Employment Hero is an optional Add-On.
Which VS1 modules include timesheets?
Timesheets and clock on/clock off are built into Appointments, Hire, Repairs, Workshop Repairs and Manufacturing — so staff log time against any job type from one integrated system.
Ready to Track Every Hour Worked — Automatically?
Book a free demo and see how VS1 Cloud timesheets, geofencing and clock on/clock off can eliminate manual time tracking across your whole business.
