Real-Time Business Intelligence — No Batch, No Delay, No Guessing

Every report in VS1 Cloud reads directly from the live database the moment you run it. There is no overnight batch process, no scheduled refresh, no waiting for data to catch up. When a sale is posted, a purchase order is approved, or a payment is received — the reports reflect it immediately.

Your management team, finance team and department heads all see the same live data — from anywhere, at any time, on any device.

• Live data — reports accurate to the second, every time.
• Accessible from any device — PC, tablet or mobile.
• No IT involvement needed — run any report yourself in seconds.
• Multiple users can run different reports simultaneously.

Extensive Financial Reports — Every Number Your Business Needs

VS1 Cloud comes with a comprehensive library of financial reports — built in, always live, and covering every aspect of your business finances. From your daily P&L to your year-end balance sheet, from your aged receivables to your GST return — every report is available whenever you need it.

Reports can be displayed by period, by department, by cost centre or across the whole company — giving your finance team the detail and your management team the overview.

• Profit & Loss — by period, YTD, or custom date range.
• Balance Sheet, Trial Balance and General Ledger.
• Aged Receivables and Aged Payables — live, no batch required.
• GST reporting, BAS summary and tax reporting.

VS1 Spreadsheet Link — Your Reports, Your Format, Live Data

For businesses that want the flexibility of a spreadsheet with the accuracy of a live ERP system, the VS1 Spreadsheet Link is the answer. Pull any VS1 Cloud data directly into your spreadsheet — sales by region, stock on hand by location, P&L by department — and format, chart and present it exactly how you want.

Unlike a static export, the Spreadsheet Link stays connected. Every time you open or refresh your spreadsheet, VS1 updates the figures from the live database — no re-exporting, no copy-pasting, no risk of working with yesterday's numbers.

• Pull any VS1 data directly into your spreadsheet.
• Stays live — data refreshes from VS1 automatically.
• Format, chart and present data exactly how you want.
• Ideal for board reports, management packs and custom KPI dashboards.

Drillable Reports — Click From Summary to Source in Seconds

VS1 Cloud reports are not static snapshots — they are interactive. Click any figure on a summary report and VS1 drills down to show the underlying transactions. Click again and VS1 opens the original source document — the invoice, the purchase order, the journal — so your team can investigate any figure without leaving the report screen.

This makes investigating discrepancies, answering auditor queries and understanding what's driving a result fast and painless — no more searching through transaction lists manually.

• Click any summary figure to see the underlying transactions.
• Click through to open the original source document directly.
• Full audit trail from high-level report to individual transaction.
• Works across financial, operational and department reports.

Budget vs Actual — Track Performance Against Plan in Real Time

VS1 Cloud lets you enter budgets by period, department or account and compare them against actual results as they happen. Budget vs actual P&L reports, department variance reports and cost centre analyses are always live — so your management team can see at any moment whether the business is tracking ahead of or behind plan.

• Enter budgets by period, department, cost centre or account.
• Budget vs actual P&L reports — live, always current.
• Variance reporting — dollar and percentage difference at a glance.
• Department budget performance reports for management review.

Export, Share and Present — PDF, Excel and Email

Every VS1 Cloud report can be exported to PDF, Excel or CSV directly from the report screen — or emailed to any recipient with one click. Your finance team can share reports with the board, your sales team can send customer statements, and your warehouse team can print picking lists — all without leaving VS1.

Reports retain their formatting on export so what you see on screen is exactly what your recipient receives — professional, accurate and ready to present.

• Export any report to PDF, Excel or CSV in one click.
• Email reports directly from VS1 to any recipient.
• Schedule report delivery via the VS1 Spreadsheet Link.
• Professional report formatting retained on all exports.